REPORT TO COUNCIL
SUBJECT
Title
Action to Approve Official Travel Request from Councilmember Kevin Park for the AAPI LeaD (Leadership Elected and AppointeD) Summit
Report
BACKGROUND
The inaugural AAPI LeaD (Leadership Elected and AppointeD) Summit will take place from June 19-21, 2024, at the Bellagio Las Vegas. AAPI LeaD, a project of the Asian Pacific American Leadership Foundation (APALF), aims to strengthen AAPI public officials through training, mentorship, best practice sharing, and networking. For the past year, APALF has been working in close collaboration with the National Association of Latino Elected and Appointed Officials (NALEO) to design this national organization. The AAPI LEAD Summit is an invite-only event for current elected and appointed officials. Over 1000 AAPI elected and appointed officials have been invited from across the country from every level of government.
The AAPI LeaD Summit was not previously approved in the FY2023/24 Adopted Operating Budget for official Mayor and City Council travel. While the Adopted FY2023/24 Operating Budget does include a line item for “Official Local Policy Related Events/Meetings/Training,” as this Summit is out-of-state, attendance requires Council approval.
Based on the “Official Travel - Other” section of Council Policy 043 for Official Travel by Elected Officials (Attachment 1), for any official travel that has not been pre-approved in the respective department’s Operating Budget, requests for travel approval must be submitted to the City Council with sufficient time to ensure that, if approved by Council, arrangements can be made before the first day of travel. Requests for travel approval must meet criteria for official travel and requires five votes from the City Council. When reviewing and considering approval of requested travel by elected officials, the City Council shall ensure compliance with the Brown Act.
DISCUSSION
The AAPI LeaD Summit fits under the criteria for Public Purpose Criteria Travel in Council Policy 043. Public Purpose Criteria include attending an educational seminar designed to improve the elected official’s skill and information levels and communicating with representatives of regional, state, and national government. This Summit is generally related to Councilmember Park’s role as an elected official, as the Summit is for AAPI Elected & Appointed Officials and Councilmember Park is one of few Korean elected officials in the Bay Area.
For Fiscal Year 2023/2024, the Mayor & City Council Conference, Training and Travel remaining balance is an estimated $40,188 with $18,254 spent as of February 22, 2024. The total allocated budget for FY2023/2024 is $58,442. The estimated costs for the AAPI LeaD Summit (e.g., registration fee, travel fees, meals) total $1,800 as of April 2024. The current budget appropriation in the Mayor & City Council Conference, Training and Travel budget would cover the proposed expenditure.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
The proposed official travel expense would be dependent on final costs at time of registration estimated at $1,800.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Action on approval for Official Travel Request from Councilmember Kevin Park for the inaugural AAPI LeaD Summit.
Staff
Reviewed by: Fiona Kirby, Management Analyst, City Manager’s Office
Approved by: Jovan D. Grogan, City Manager
ATTACHMENTS
1. Council Policy 043 Official Travel by Elected Officials