REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Stadium Authority Bills and Claims for the Month of May 2025
Report
BOARD PILLARS
Enhance Community Engagement and Transparency
Ensure Compliance with Measure J and Manage Levi’s Stadium
BACKGROUND
Disbursements made by the Stadium Authority are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that the invoiced goods or services have been provided.
The Bills and Claims listing represents the cash disbursements required of normal and usual operations during May 2025. Budget control is set by the Stadium Authority Board through the budget adoption process.
DISCUSSION
At its March 11, 2025 meeting, the Stadium Authority Board adopted the Santa Clara Stadium Authority Fiscal Year 2025-26 Operating, Debt Service, and Capital Budget which runs from April 1, 2025 to March 31, 2026. Significant expenditures (greater than $5,000) paid in May 2025 include:
• Payment totaling $29,393.75 to Brailsford & Dunlavey, Inc. for Capital Expense (CapEx) Project - Project and Construction Management Firm
• Payments totaling $373,406.66 to the City of Santa Clara for the following:
o $190,815.53 for reimbursement of General and Administrative (G&A) City payroll costs (e.g., Executive Director’s Office (City Manager’s Office), Stadium Authority Counsel’s Office (City Attorney’s Office), and Treasurer’s Office (Finance Department))
o $19,193.37 for reimbursement of G&A Costs
o $76,165.45 for reimbursement of CapEx Costs
o $4,828.28 for reimbursement of SCSA Special Liability Claims related to Levi’s Stadium
o $82,404.03 for unreimbursed Super Bowl LIX Public Safety payroll costs
• Payment totaling $1,478,348.48 to Forty Niners Stadium Management Company, LLC for May 2025 Stadium Manager Expenses, inclusive of Shared Stadium Expenses
• Payment totaling $15,463.00 for Legal Services (March 2025)
• Payment totaling $5,344.70 to InTWO, Inc for Financial Management System Monthly Services (April 2025)
• Payment totaling $21,056.75 to O.C. McDonald Co., Inc. for CapEx Project - Plumbing - Boilers
• Payment totaling $372,476.00 to Prime Electric for CapEx Project - Lighting Systems - Fixture Replacement of Major Outdoor Lighting / LED Retrofit / Sports Lighting
• Payment totaling $66,075.00 to Storm Water Inspection & Maintenance Services for CapEx Project - Stormwater System Assessment and Replacements
Names of law firms have been redacted from the Bills and Claims report. The Supreme Court of California in Los Angeles County Board of Supervisors v. Superior Court, (2016) 2 Cal.5th 282, held that invoices specifying the amounts billed by a law firm to a client fall within the scope of attorney-client privilege while the matters are active. In accordance with the Supreme Court’s ruling, the names of law firms retained by the Stadium Authority, and the specific amounts billed by each, have been redacted from the public report to maintain the confidentiality of billing records for specific legal services. The aggregate amount spent on legal services in the subject time period has been provided.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
The fiscal impact to the Stadium Authority is $2,365,673.68
COORDINATION
This report has been coordinated with the Executive Director and Stadium Authority Counsel’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Stadium Authority Bills and Claims for May 2025.
Staff
Reviewed by: Kenn Lee, Treasurer
Approved by: Jovan D. Grogan, Executive Director
ATTACHMENTS
1. May 2025 SCSA Bills and Claims