REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 4 to an Agreement with Peninsula Corridor Joint Powers Board for the Santa Clara Train Station Parking Lot
Report
BACKGROUND
The Peninsula Corridor Joint Powers Board (PCJPD) is the governing board for Caltrain, which provides commuter rail transit services in the San Francisco Bay Area, including Santa Clara. On July 8, 2009, the City and PCJPD entered into a five-year lease agreement with a termination date of June 30, 2014 (Agreement) for a City-owned parcel located at the corner of El Camino Real and Railroad Avenue. The parcel, commonly known as the Santa Clara Train Station Parking Lot, was to be used to provide additional parking for Caltrain patrons. The Agreement has been amended three times (June 1, 2014, June 14, 2017, and August 27, 2019) to extend the term of the lease to June 30, 2022.
DISCUSSION
The proposed Amendment No. 4 (Attachment 1) extends the term of the agreement to December 31, 2022, with the option to extend up to two additional 6-month periods. This amendment is to provide time to negotiate the future rental terms of the lease.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
Based on the rent schedule from Amendment No. 3, the City will receive $6,600 monthly for the duration of the amended lease term while future rent terms are negotiated.
COORDINATION
This item was coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any report to Council may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve and authorize the City Manager to execute Amendment No. 4 to the Agreement with Peninsula Corridor Joint Powers Board to extend the term of the lease to December 31, 2022 with the option to extend up to two additional 6-month periods.
Staff
Reviewed by: Ruth Shikada, City Manager’s Office
Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Lease with Peninsula Corridor Joint Powers Board and Amendments 1 - 3
2. Proposed Amendment No. 4 to Agreement with Peninsula Corridor Joint Powers Board