REPORT TO COUNCIL
SUBJECT
Title
Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number: 37162
Location: 1384 Worthington Circle
Type of Service: New Business (2005)
Description of Work: Agrihood temp power installation of padmount switch, 112 kva padmount transformer, 225' high voltage underground conductor, 100' low voltage underground conductor, and a 400A meter.
Estimated Cost: $63,144
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37910
Location: Central Expressway including Coronado and Stender Way
Type of Service: New Business (2005)
Description of Work: Install approximately 2,100' of 1100 aluminum primary underground cable, three circuit breaker terminations, three 600A elbows, and thirty-six 1100 to 1100 aluminum cable splices.
Estimated Cost: $101,961
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37931
Location: Calle De Luna from Lafayette to Calle Del Sol
Type of Service: New Business (2005)
Description of Work: Remove six poles and hardware and 750' of overhead circuit. Install two 45' wood poles with high voltage switches, 1500' high voltage underground cable, twenty-four splices in eight manholes and vaults.
Estimated Cost: $94,155
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38029
Location: 2590 Walsh Avenue
Type of Service: New Business (2005)
Description of Work: Remove existing meter/service, secondary cables, padmount transformer, primary feeds, and close primary loop to existing active neighboring transformer.
Estimated Cost: $10,976
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38046
Location: 3402 El Camino Real
Type of Service: New Business (2005)
Description of Work: Remove one electrical transformer, remove 450 feet of underground electrical wire and connectors. Install 100 feet of underground electrical wire and connectors.
Estimated Cost: $9,115
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37041
Location: 5100 Patrick Henry Drive
Type of Service: Capacity (2006)
Description of Work: Install one padmount capacitor, capacitor controller, approximately 150 feet of 1/0 aluminum cable, and six bridge tap elbows.
Estimated Cost: $50,999
Appropriation: Electric Utility Capital Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Source of Revenue: Customer Service Charges
Estimate Number: 37044
Location: 4551 Great America Parkway
Type of Service: Capacity (2006)
Description of Work: Install one padmount capacitor, capacitor controller, approximately 50 feet of 1/0 aluminum cable, and six bridge tap elbows.
Estimated Cost: $49,536
Appropriation: Electric Utility Capital Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Source of Revenue: Customer Service Charges
Estimate Number: 38004
Location: 1205 Coleman Avenue
Type of Service: Temporary Power (2005)
Description of Work: Install padmounted transformer, 300 feet high voltage underground cable, connect customer service cables, install metering for 2,000 amp panel. Remove all facilities when no longer needed.
Estimated Cost: $41,408
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37731
Location: Northwest corner of Homestead Road and Los Padres Boulevard
Type of Service: New Business (2005)
Description of Work: Install 350 feet underground cable, connect customer service and install meter.
Estimated Cost: $2,737
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37292
Location: 1217 Harrison Street
Type of Service: New Business (2005)
Description of Work: Replace utility pole 37A06.
Estimated Cost: $12,229
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37953
Location: 2234 Calle Del Mundo
Type of Service: New Business (2005)
Description of Work: Remove two poles and all hardware and 600' of high voltage overhead circuit. Install two high voltage air switches, one padmounted switch, 1100 feet high voltage underground cable, nine high voltage splices in three manholes and vaults.
Estimated Cost: $64,081
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38076
Location: 3941 Stevens Creek Blvd
Type of Service: New Business (2005)
Description of Work: Removal of an existing padmount transformer to allow construction.
Estimated Cost: $4,256
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction) because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because they involve the construction of new electric utility extensions.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report, totaling $504,597 are included in the Fiscal Year 2021/22 Capital Budget, as indicated by each project appropriation. Of that total amount, $404,062 is in the New Business Estimate Work and $100,535 is in the Transmission and Distribution Capital Maintenance and Betterments Capital Improvement Projects in the Electric Utility Capital Fund.
All referenced work will be performed with City Electric Forces (SVP staff). Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Adopt a Resolution authorizing the use of City Electric Forces for work described above at 1384 Worthington Circle, Central Expressway including Coronado Drive and Stender Way, 1515 Richard Avenue, Calle De Luna from Lafayette Street to Calle Del Sol, 2590 Walsh Avenue, 3402 El Camino Real, 5100 Patrick Henry Drive, 4551 Great America Parkway, 1205 Coleman Avenue, Northwest corner of Homestead Road and Los Padres Boulevard, 1217 Harrison Street, 2234 Calle Del Mundo and 3941 Stevens Creek Blvd.
Staff
Reviewed by: Manuel Pineda, Chief Electric Utility Officer
Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Resolution - Use of City Electric Forces