REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Stadium Authority Bills and Claims for the Month of February 2024
Report
BOARD PILLARS
Enhance Community Engagement and Transparency
Ensure Compliance with Measure J and Manage Levi’s Stadium
BACKGROUND
Disbursements made by the Stadium Authority are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that the invoiced goods or services have been provided.
The Bills and Claims listing represents the cash disbursements required of normal and usual operations during February 2024. Budget control is set by the Stadium Authority Board through the budget adoption process.
DISCUSSION
Effective August 31, 2022, the Stadium Authority and Stadium Manager agreed to the timely payment of Shared Stadium Expenses and other budgeted expenses in accordance with the Annual Stadium Authority Budget, except for buffet expenses invoiced pursuant to Section 4.6.1 of the Stadium Lease. The Stadium Authority maintains the right to confirm and dispute submitted charges. The Stadium Authority may raise questions with respect to any charge at any time before or after a fiscal year-end reconciliation/true-up and the Stadium Manager must assess and respond to such questions in good faith.
At its March 7, 2023 meeting, the Stadium Authority Board adopted the Santa Clara Stadium Authority Fiscal Year 2023-24 Operating, Debt Service, and Capital Budget which runs from April 1, 2023 to March 31, 2024. Significant expenditures (greater than $5,000) paid in February 2024 include:
• Payments totaling $292,149.42 to the City of Santa Clara for reimbursement of General and Administrative (G&A) City payroll costs (e.g., Executive Director’s Office (City Manager’s Office), Stadium Authority Counsel’s Office (City Attorney’s Office), and Treasurer’s Office (Finance Department))
• Payment totaling $1,414,123.31 to Forty Niners Stadium Management Company, LLC for February 2024 Stadium Manager Expenses
• Payment totaling $5,900.00 to Blocka Construction Inc. for CapEx Project - Variable Frequency Drive(s)
• Payment totaling $174,412.88 to Blue’s Roofing Co. for CapEx Project - General Areas / Coatings Main Deck
• Payment totaling $164,595.65 to Cupertino Electric for the following:
o $101,025.23 for CapEx Project - Distribution - High Voltage (480V Electrical Power Study, Assessment and Replacements - Phase 2)
o $63,570.42 for CapEx Project - Distribution - High Voltage (Primary Main Switch Gear Transformer, Battery & 12KV Main Circuit Breakers)
• Payment totaling $315,332.75 to Devcon Construction Inc. for CapEx Project - New Seating - Bowl Padded Seat Replacement Project
• Payment totaling $220,200.94 to EyeP Solutions Inc. for CapEx Project - Enhance Stadium Security Coverage
• Payment totaling $129,409.55 to Fluoresco Services LLC for the following:
o $14,750.00 for CapEx Project - Updated Stadium Wayfinding Signage
o $114,659.55 for CapEx Project - Stadium Event Signage
• Payment totaling $5,009.95 to InTWO, Inc. for Financial Management System Monthly Services (January 2024)
• Payment totaling $62,343.25 for Legal Services (December 2023)
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
The fiscal impact to the Stadium Authority is $2,786,611.78.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Stadium Authority Bills and Claims for February 2024.
Staff
Reviewed by: Kenn Lee, Treasurer
Approved by: Jovan D. Grogan, Executive Director
ATTACHMENTS
1. February 2024 SCSA Bills and Claims