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Title:
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Action on a Resolution Approving the 2026 Board of Library Trustees Calendar of Meetings, and Setting the Number of Regular Board of Library Trustees Meetings
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REPORT TO BOARD OF LIBRARY TRUSTEES
SUBJECT
Title
Action on a Resolution Approving the 2026 Board of Library Trustees Calendar of Meetings, and Setting the Number of Regular Board of Library Trustees Meetings
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
City Charter section 1003 states that each of the boards and commissions of the City shall hold regular meetings as required by ordinance. City Code section 2.120.030 states that each board or commission shall hold regular meetings at the times and on the days indicated by resolution of the City Council, and that such resolutions may be amended from time to time by further Council resolution.
Resolution 24-9395 (Attachment 1) which was adopted by the City Council on November 19, 2024 states that the Board of Library Trustees shall hold ten (10) Board of Library Trustee meetings per year, to meet monthly except January and July, set on the first Monday of every month and subject to the cancellation at the discretion of the City Manager for agenda management purposes. Resolution 24-9395 is the most recent resolution passed related to Board of Library Trustees Calendar.
DISCUSSION
At the September 8, 2025 Board of Library Trustees meeting, the Board will take action to review and approve a proposed calendar of meetings for 2026 (Attachment 2), and to recommend Council approval of the Draft Resolution (Attachment 3).
The proposed calendar of meetings for 2026 specifies that two of the ten Board of Library Trustees meetings for 2025 will take place at the Mission Branch Library, and two at the Northside Branch Library, while the remaining six meetings will remain at Central Park Library.
The Draft Resolution establishes that the Board of Library Trustees Calendar for 2026 will include ten (10) meetings to be held at 6:00 p.m. on the first Monday of each month, with the exception of the months of January and July which shall not have meetings. The Resolution further establishes that meetings are subject to cancellation at the discretion of the City Manager for agenda management purposes. Lastly, the Resolution also provides that should the first Monday fall on a City holiday, the meeting would be held on the next non-holiday Monday.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact other than staff time.
COORDINATION
This report has been coordinated with the City Manager's Office and the City Attorney's Office.
PUBLIC CONTACT
Public contact was made by posting the Board agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara Public Library.
RECOMMENDATION
Recommendation
Recommend the City Council approve and Adopt a resolution to set the Regular Meeting schedule and dates for the Board of Library Trustees for calendar year 2025, and authorize City staff to make minor non-substantive changes to the Resolution before final adoption by Council.
Staff
Reviewed by: Sami James, Management Analyst
Approved by: Patty Wong, City Librarian
ATTACHMENTS
1. Resolution No. 24-9395
2. 2026 Board of Library Trustees Meeting Calendar - Draft
3. Draft Resolution