REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action to Award Purchase Orders to L.N. Curtis & Sons, Inc. for Personal Protective Equipment (PPE) Replacement Nomex Tops and Bottoms CapEx Project and Stryker for Lifepak CR2 AEDs Replacement CapEx Project
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi’s Stadium
BACKGROUND
On October 8, 2019, the Stadium Authority Board (Board) approved Ordinance No. 2005 amending Chapter 17.30 of the City Code (Stadium Authority Procurement Policy), which rescinded the delegation to the Executive Director to enter into agreements without prior Board approval. As of the effective date of the Ordinance, November 8, 2019, all Stadium Authority agreements for services, supplies, materials, and equipment require the approval of the Stadium Authority Board.
The Executive Director is requesting authorization for the following:
1. Award a purchase order to L.N. Curtis & Sons, Inc. in the amount of $9,385 for PPE replacement of Nomex tops and bottoms.
2. Award a purchase order to Stryker in the amount of $18,464 for ten (10) Lifepak CR2 automated external defibrillator (AEDs) replacements.
DISCUSSION
On March 15, 2022, the Board approved the Stadium Authority FY 2022/23 Operating, Debt Service and Capital Budget (Budget), which included public safety supplies and equipment under the CapEx Budget. These purchase orders are pursuant to the City’s purchasing code sections as follows:
• 2.105.160 (b)(3) Single source procurement “in order to obtain a necessary item that is available only from one source.” (Stryker)
• 2.105.280 (b) “Purchases of supplies, materials, and equipment that do not exceed fifteen thousand dollars may be made without price quotations…” (L.N. Curtis & Sons)
Board approval is requested for the following items:
PPE Replacement (Nomex Tops) - The Fire Department requires replacement/additions of Stadium uniform tops and bottoms. Staff has obtained a quote from L.N. Curtis & Sons, Inc. for 14 shirts at $393 per unit ($5,502 for 14 shirts for a total of $6,027 including tax and shipping) and recommends award of purchase order to the vendor. The Stadium Authority FY 2022/23 CapEx Budget includes $6,038 for this expense.
PPE Replacement (Nomex Bottoms) - The Fire Department requires replacement/additions of Stadium uniform bottoms. Staff has obtained a quote from L.N. Curtis & Sons, Inc. for 14 pants at $219 per unit ($3,066 for 14 bottoms for a total of $3,358 including tax and shipping) and recommends award of purchase order to the vendor. The Stadium Authority FY 2022/23 CapEx Budget includes $3,423 for this expense.
Lifepak CR2 AEDs Replacement - The Fire Department’s current AEDs are at the end of their 7-year service life and require replacement. Stryker owns Physio Controls and therefore controls the distribution of their products. Stryker only sells direct when the AED is used for hospitals and emergency services. Staff recommends award of purchase order to, Stryker, for ten (10) Lifepaks, configured to meet the Fire Department’s specifications in the amount of $18,464 inclusive of tax and a trade-in credit of $3,200 for eight used Lifepaks that are being phased out of service. The Stadium Authority FY 2022/23 CapEx Budget includes $21,000 for this expense.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
The Stadium Authority FY 2022/23 CapEx Budget includes $6,038 for the PPE Replacement (Nomex Tops) line item. There are sufficient funds to cover the total cost of the PPE Nomex tops ($6,027).
The Stadium Authority FY 2022/23 CapEx Budget includes $3,423 for the PPE Replacement (Nomex Bottoms) line item. There are sufficient funds to cover the total cost of the PPE Nomex bottoms ($3,358).
The Stadium Authority FY 2022/23 CapEx Budget includes $21,000 for the Lifepak CR2 AEDs Replacement line item. There are sufficient funds to cover the total cost of the AEDs ($18,464).
COORDINATION
This report has been coordinated with the City’s Purchasing Manager and Fire Department, and the Stadium Authority Counsel and Treasurer’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
1. Authorize the Executive Director to award a purchase order in the amount of $9,385 to L.N. Curtis and Sons, Inc. to procure the PPE described in this report (PPE Replacement Nomex Tops CapEx Project and PPE Replacement Nomex Bottoms CapEx Project); and
2. Authorize the Executive Director to award a purchase order to Stryker in the amount of $18,464 to procure the Lifepak CR2 AEDs described in this report (Lifepak CR2 AEDs Replacement CapEx Project).
Staff
Reviewed by: Christine Jung, Assistant to the Executive Director
Approved by: Rajeev Batra, Executive Director
ATTACHMENTS
1. CapEx Portion of Stadium Authority FY 2022/23 Budget