REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Stadium Authority Bills and Claims for the Month of February 2023
Report
BOARD PILLARS
Enhance Community Engagement and Transparency
Ensure Compliance with Measure J and Manage Levi’s Stadium
BACKGROUND
Disbursements made by the Santa Clara Stadium Authority (Stadium Authority) are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that they are in compliance with the goods or services provided.
The Bills and Claims listing represents the cash disbursements required of normal and usual operations during the period. Budget control is set by the Stadium Authority Board through the budget adoption process.
DISCUSSION
On March 27, 2019, the Stadium Authority Board directed staff to stop payment of any Stadium Authority invoices for services unless there is substantial documentation of services rendered, which must be performed in compliance with applicable laws, including the City Code. Since March 27, 2019, staff received direction to pay Stadium Authority invoices related to SBL sales and services, insurance, and utilities.
At the March 15, 2022, Stadium Authority Board meeting, the Board delegated authority to the Office of the Executive Director and Treasurer to approve budget amendments that move funds from the Legal Contingency to Shared Expenses upon adequate documentation for costs. Subsequent to that direction, Stadium Authority staff met with the Stadium Manager on April 12, 2022 to review documentation for shared expenses. Following meetings with the Stadium Manager, payments related to compensation that were reviewed and approved were included in the May monthly payment.
Effective August 31, 2022, the Stadium Authority and Stadium Manager agreed to the timely payment of Shared Stadium Expenses and other budgeted expenses in accordance with the Annual Stadium Authority Budget, except for buffet expenses invoiced pursuant to Section 4.6.1 of the Stadium Lease. The Stadium Authority maintains the right to confirm and dispute submitted charges from the 2021-22 fiscal year and subsequent years during a fiscal-year-end true-up. This is primarily done to address any concerns regarding improper allocation, calculation, lack of support, or failure to comply with the applicable contracts or law, among other reasons. The Stadium Authority may raise such questions with respect to any charge at any time before a fiscal year-end true-up and the Stadium Manager must assess and respond to such questions in good faith.
Expenses paid in February 2023 include:
• Payments totaling $186,242.91 to the City of Santa Clara for the following:
o $154,904.01 for reimbursement of General and Administrative (G&A) City payroll costs (e.g.: Executive Director’s Office (City Manager’s Office), Counsel’s Office (City Attorney’s Office), and Treasurer’s Office (Finance Department))
o $31,338.90 for the Senior and Youth Fees collected ($0.35 per ticket) for two National Football League (NFL) games.
• Payment totaling $1,066,446.98 to Forty Niners Stadium Management Co, LLC for the following:
o $207,406.00 for February 2023 Stadium Manager Expenses - Security
o $72,880.00 for February 2023 Stadium Manager Expenses - Stadium Ops
o $174,077.00 for February 2023 Stadium Manager Expenses - Engineering
o $218,053.00 for February 2023 Stadium Manager Expenses - Guest Services
o $31,302.00 for February 2023 Stadium Manager Expenses - Grounds
o $240,624.00 for February 2023 Stadium Manager Expenses - SBL Sales & Service
o $41,463.00 for February 2023 Stadium Manager Expenses - Insurance
o $32,497.00 for February 2023 Stadium Manager Expenses - Utilities
o $3,831.98 for February 2023 Stadium Manager Expenses - Use of StadCo Tenant Improvements
o $8,333.00 for February 2023 Stadium Manager Expenses - Lender Fees
o $25,774.64 for CapEx Project - Security 24/7 Gate C Employee Entrance Booth
o $348.15 for CapEx Project - Stadium Insulation
o $234.21 for CapEx Project - Cooling Towers
o $803.91 for CapEx Project - Lift Station
o $329.16 for CapEx Project - Plumbing (PRVs)
o $240.54 for CapEx Project - Broadcast Booth Power
o $284.85 for CapEx Project - North East Lobby Security Desk Enhancements
o $259.53 for CapEx Project - Security Screening Locations
o $272.19 for CapEx Project - LED Retrofit Project - Exterior Luminaire Light Fixtures
o $284.85 for CapEx Project - Updated Stadium Wayfinding Signage
o $1,057.07 for CapEx Project - CO2 Monitoring & Sensors for Code Compliance
o $594.32 for CapEx Project - Variable Frequency Drive(s)
o $549.59 for CapEx Project - Variable Frequency Drive(s)
o $305.98 for CapEx Project - Broadcast Booth Power
o $316.67 for CapEx Project - Broadcast Booth Power
o $2,108.71 for CapEx Project - Kitchen Exhaust Fans
o $549.59 for CapEx Project - Kitchen Exhaust Fans
o $305.98 for CapEx Project - North East Lobby Security Desk Enhancements
o $305.98 for CapEx Project - Security Screening Locations
o $504.49 for CapEx Project - Radio Booth Cabling
o $549.59 for CapEx Project - CO2 Monitoring & Sensors for Code Compliance
• Payment totaling $2,268.60 to Armanino Solutions, LLC for FMS - eOne Popdock Annual Subscription for GP (2023)
• Payment totaling $875.00 to ECS Imaging, Inc. for SBL - Ongoing Processing (October 2022 - January 2023)
• Payment to Hanson Bridgett LLP for Legal Services (December 2022)
• Payment totaling $24,181.01 to InTWO, Inc. for the following:
o $3,221.00 for CapEx Project - FMS Project
o $3,221.00 for CapEx Project - FMS Project
o $3,221.00 for FMS Monthly Services (May 2022)
o $3,221.00 for FMS Monthly Services (June 2022)
o $3,221.00 for FMS Monthly Services (July 2022)
o $3,221.00 for FMS Monthly Services (August 2022)
o $4,855.01 for FMS Monthly Services (January 2023)
• Payment to Jeffer Mangels Butler & Mitchell LLP for Legal Services (November 2022)
• Payment totaling $477.96 to LN Curtis & Sons for CapEx Project - PPE Replacement (Nomex Bottoms)
• Payment totaling $1,285.00 to M. Arthur Gensler Jr. & Associates, Inc for the following:
o $760.00 for CapEx Project - Smoke Evacuation System - Fire Smoke Curtain Replacement
o $525.00 for CapEx Project - Overhead Doors, Motors, Sensors, and Track Replacements
• Payment totaling $48,538.73 to Mamava Inc for CapEx Project - Private Lactation Spaces
• Payments totaling $16,152.50 to Wilson Ihrig for the following:
o $12,997.50 for Stadium Noise Monitoring Services (November 2022 - December 2022)
o $3,155.00 for Stadium Noise Monitoring Services (January 2023)
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
The fiscal impact to the Stadium Authority is itemized above.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Stadium Authority Bills and Claims for February 2023.
Staff
Reviewed by: Kenn Lee, Treasurer
Approved by: Office of the Executive Director
ATTACHMENTS
1. February 2023 SCSA Bills and Claims