REPORT TO COUNCIL
SUBJECT
Title
Action on a Written Petition (Council Policy 030) Submitted by Ana Vargas-Smith Requesting to Place an Agenda Item at a Future Council Meeting to Request from Council Monetary Assistance to Cover the Costs of City Services in support of Santa Clara Parade of Champions for a minimum amount of $65,000, and an additional $950 to Cover the Cost of SCUSD Facilitron Parking Fees
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Council Policy 030 - Adding an Item on the Agenda (Attachment 1) sets forth the procedure for written petitions. Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the Council. Per the policy, the written request will be submitted on the agenda, in the form substantially provided by the requestor, without any staff analysis, including fiscal review, legal review and policy review. If a simple majority of the City Council supports further study of the request, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council.
DISCUSSION
The City Clerk’s Office received a Written Petition on February 15, 2022 requesting to place an agenda item at a future council meeting to request Council monetary assistance to cover the costs of City Services in the amount of $65,000 in support of Santa Clara Parade of Champions. Based on last year’s costs to support a crowd of 8-10K, and a .76 length parade route to cover the same city services plus an adjustment for city service increases for the same services. This year the ask includes an additional $950 to cover the cost of SCUSD Facilitron parking fees.
(Attachment 2).
FISCAL IMPACT
There is no fiscal impact associated with considering the request to be placed on a future agenda except for staff time.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a administrative activity that will not result in direct or indirect physical changes to the environment.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any report to Council may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
ALTERNATIVES
1. Set a future Council meeting date to take action on the Written Petition received.
2. Take no action.
3. Any other City Council Action, as determined by the City Council.
RECOMMENDATION
Recommendation
Staff makes no recommendation.
Staff
Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Policy and Procedure 030 - Adding an Item on the Agenda
2. Written Petition dated February 15, 2022 submitted by Ana Vargas-Smith