REPORT TO COUNCIL
SUBJECT
Title
Bills and Claims Report (CC) for the period March 9th - March 22nd
Report
BACKGROUND
Disbursements made by the City are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure they are reflective of the goods or services provided. Invoices are usually paid within 30 days of receipt of an accurate invoice. As the final step, the City Auditor’s Office verifies all documents before payment is issued. Payments are issued through accounts payable checks and wire transfers.
Payments related to the Stadium Authority are billed to the Stadium Manager (ManCo) to pay on behalf of the Stadium Authority for Non-NFL events and the 49ers for NFL events.
The Bills and Claims Report represents the cash disbursements required for operations of the City during the period. The report reflects the payment date, invoice number, description of the payment, funding source, and payment amount for all invoices. The budget control is set by the City Council through the budget adoption process.
DISCUSSION
Significant expenditures in this time period include:
• Payment to Northern California Power Agency in the amount of $10,381,100 for March 2018 all resources bill and February 2018 energy purchase through Seattle Light Exchange.
• Payment to MSR Pubic Power Agency in the amount of $2,065,105 for February 2018 energy purchase and fee.
• Payment to Tri Dam Power Authority/Project in the amount of $1,637,105 for February 2018 energy purchase.
• Payment to City of San Jose in the amount of $1,128,667 for October to December 2017 recycled water purchase.
• Payment to Mission Trail in the amount of $1,019,456 for February 2018 garbage service.
• Payment to Santa Clara Water District in the amount $756,923 for January 2018 pump tax.
• Payment to PG&E in the amount $724,024 for February gas transport charges.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
The expenditures of $25,327,467 were appropriated to various funds with the adoption of the Fiscal Year 2017/18 Budget, as amended.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Bills and Claims for March 9, 2018 - March 22, 2018.
Staff
Prepared by: Cindy Juandy, Principal Accountant
Reviewed by: Angela Kraetsch, Director of Finance
Reviewed by: Walter C. Rossmann, Chief Operating Officer
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Bills and Claims Approved for Payment Report