REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Purchase Orders to CD & Power and Odyssey Power for Citywide Stationary Generator Services
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW) and the Water & Sewer Utilities Department (WSUD) provide service and maintenance for 55 emergency standby generators throughout the City. The departments utilize a contractor to perform annual performance testing and maintenance procedures recommended by the National Fire Protection Association (NFPA) Standards for Emergency and Standby Power Systems. The contractor also assists with repairs identified during the annual performance testing and maintenance service, as well as emergency repairs on an as-needed basis. Typical repairs include standby generator systems such as engines, emissions, controls, fueling, cooling, and battery systems. Proactive performance testing and maintenance of emergency standby generators enhance their efficiency and reliability in the event of an emergency. DPW has managed scheduled generator maintenance for both departments under a blanket purchase order with Odyssey Power, which has now expired.
DISCUSSION
Pursuant to City of Santa Clara Code Section 2.105.140(d), a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement, with the award going to the lowest responsive and responsible bidder(s).
In May 2024, staff published the RFB for Citywide Stationary Generator Services using the City's e-procurement platform. Bidders were required to submit pricing for annual generator inspections, hourly rates, and percentage markup for materials. Seven responsive bids were received. The lowest bid was determined by the total of the following: 1) the total rate for the annual generator services, 2) the product of the hourly rates for as-needed repairs and DPW's estimated annual usage, and 3) the product of the markup percen...
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