REPORT TO GOVERNANCE AND ETHICS COMMITTEE
SUBJECT
Title
Action on How to Present the City Council (e.g., sequence of listing Councilmembers and by Council District) in City Facilities and on Documents
Report
BACKGROUND
On December 13, 2018, the City Council held a Session on Governance to discuss the necessary components of a high performance governing body, assess the impacts of the new district election system, and enhance and strengthen the teamwork between the Council and staff. During the session, the City Council also discussed current protocols and procedures, as well as how the City Council's names are to be presented on City facilities and documents.
DISCUSSION
During the Council's discussion on current protocols and procedures, the City Council considered how Councilmembers' names would be listed on printed materials and on the City's website. They considered whether the listing should be prioritized by seniority, district, alphabetically, or by seat and if the Councilmembers' districts should be listed as well.
At the end of the discussion, the City Council unanimously agreed that Council districts should be reflected in a visible way and that the listing will be determined by the City Manager. Given the absence of clear Council direction and the multiple options to select from, the City Manager would like the Governance and Ethics Committee to provide a recommendation to the City Council regarding the presentation of the City Council in City facilities and on documents.
Below are possible options for consideration with the Mayor being listed first in each option:
Letterhead
1. Alphabetical Order - Mayor, by alphabetical order of Councilmembers' last names (Current)
2. Vice Mayor/Alpha Order - Mayor, Vice Mayor, then by alphabetical order of Councilmembers' last names
3. Council District Order - Mayor, by district order and with the Councilmembers' districts listed next to their name
4. Councilmember Seniority Order - Mayor, by seniority on ...
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