REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 2 to the Agreement with Orchard Commercial, Inc. for Property Management Services for the Santa Clara Convention Center Complex located at 5001, 5101, and 5201 Great America Parkway
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure.
BACKGROUND
The Department of Public Works is responsible for administering and coordinating the ongoing maintenance of the Santa Clara Convention Center Complex (Maintenance District No. 183). Maintenance obligations include items such as parking lots, landscaping, electrical, painting, janitorial, water fountain, security, and parking control.
In 2016, the City entered into an agreement with Orchard Commercial, Inc. (OCI) for property management services at the Santa Clara Convention Center Complex. OCI was selected through a competitive Request for Proposal (RFP) process.
DISCUSSION
OCI has been providing property management services for the Santa Clara Convention Center Complex (SCCC) since 2016. The initial term of the original Agreement with OCI was for three years, with an expiration date of July 31, 2019. The original Agreement and Agenda Report are included as Attachments 1 and 2. In July 2019, Council approved Amendment No. 1 to extend the Agreement for an additional two years, bringing the new expiration date to July 31, 2021. Amendment No. 1 and the related Agenda Report are included as Attachments 3 and 4.
Staff is recommending a one-year extension to the existing Agreement with OCI for continued property management services. Staff is currently working on seven solicitations for the SCCC site for services such as as-needed parking, electrical maintenance and repair, sweeping, janitorial, landscaping, and fountain maintenance that are set to term out prior to June 30, 2022. If new vendors are selected, OCI's oversight, expertise and continuity of service will allow us to onboard new vendors and provide necessary tr...
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