REPORT TO COUNCIL
SUBJECT
Title
Action on an Amendment to an Existing Agreement with Accela, Inc. for Land Management Software and the Related Budget Amendment
Report
BACKGROUND
The City uses Accela's Civic Platform, a centralized software-as-a-subscription services solution to manage its diverse land management operations. This platform enables the City to offer a variety of online services, including processing permit applications, payments, plan reviews, code enforcement, and inspection scheduling.
Since its implementation in 2021, the City has expanded its use of the platform to provide a variety of new services including processing and tracking of site clearances, maintaining subdivision maps and title documents, fee collections and meter release processing, abandoned vehicle reporting, computer-aided dispatch audio requests for law enforcement, and special events permitting.
The City Council originally approved the agreement with Accela on August 21, 2018, for the technical and professional services related to the software integration and ongoing license usage. This agreement authorized a maximum compensation of $1,218,660 over an initial five-year term ending August 28, 2023, with options to renew for up to two additional one-year terms.
On December 7, 2021, through RTC # 21-1484, the City Council authorized the City Manager to execute Amendment No.1 to extend the term through November 29, 2025, and increase compensation by $1,420,640, for a revised maximum of $2,639,300, to support the purchase of up to 100 additional licenses.
On June 25, 2024, through RTC # 24-1141, the City Council authorized the City Manager to execute Amendment No. 2 to increase compensation by $235,872 for a revised maximum compensation of $2,875,172 for the purchase of up to another 100 additional licenses.
As the current agreement expires on November 29, 2025, this item presents for Council consideration Amendment No. 3 to extend the agreement for five additional y...
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