REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Dates and Purpose of Stadium Authority and Stadium Manager Meetings and Corresponding Minutes for the Period of July 1 to September 30, 2021
Report
BOARD PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled "Comprehensive Audit of Stadium". Audit recommendation 1.Q states that "the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority staff and Stadium Manager be documented and reported quarterly or annually to the Stadium Authority Board." Staff has implemented this audit recommendation on a quarterly basis.
Furthermore, at the August 25, 2020 meeting, the Stadium Authority Board directed staff to prepare minutes for all future Stadium Authority/Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority staff and Stadium Manager for the period of July 1 to September 30, 2021 are listed below. The minutes for these meetings are included in this report as Attachment 1.
Date
Meeting Purpose
7/8/2021
Weekly Accounting Status Meeting (via Teams)
7/8/2021
Financial Management System (FMS) Kickoff meeting with ManCo and Armanino (via Zoom)
7/15/2021
Santa Clara Stadium Authority/Stadium Management Company Monthly Coordination Meeting (via Zoom)
7/16/2021
Weekly Accounting Status Meeting (viaTeams)
7/22/2021
FY 2020-21 Shared Expense Review - Sample Selection (In Person)
7/29/2021
Weekly Accounting Status Meeting (via Teams)
8/4/2021
KPMG Audit Meeting (via Teams)
8/5/2021
Weekly Accounting Status Meeting (via Teams)
8/23/2021
FMS Meeting: Process Mapping - General Ledger & Chart of Accounts (via Zoom)
8/24/2021
FMS Weekly Status Meeting (via Zoom)
8/25/2021
FMS Meeting: Process Mapping - Cash Management & Bank Reconc...
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