REPORT TO COUNCIL
SUBJECT
Title
Action to Adopt Resolutions to Set the Regular Meeting Schedules and Dates for the Cultural Commission, Youth Commission, Parks & Recreation Commission, and Senior Advisory Commission for Calendar Year 2023
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
The City Code states that each board or commission shall hold regular meetings at the times and on the days indicated by resolution of the City Council and are subject to amendment from time to time by Council resolution. Resolution No. 5195 adopted by the City Council in 1987 provided the original schedule for meeting dates and times for the Cultural Commission, Parks and the Recreation Commission, and Senior Advisory Commission. Resolution No. 6047 established the Youth Commission regular meeting day, month, and time. By subsequent resolutions of the City Council, the Commissions have had their schedule of meeting dates and times updated to meet the specific needs of each commission and the public.
DISCUSSION
The City publishes an annual calendar of meetings for Council, Boards and Commissions. The Parks & Recreation Department supports four commissions. The purpose of this item is to set the Calendar of Regular Meetings for 2023 for each of these Commissions. To streamline the process, there is one Council report with four separate resolutions for review and approval by Council.
Commissions currently meet by approved resolution on the following schedules as indicated below:
* According to Council Resolution No. 19-8667, the Cultural Commission meets ten times per year on the first Monday of each month at 7:00 p.m., except when such day falls on a City holiday. On October 3, 2022, the Cultural Commission recommended (RTC # 22-1129) that Council approve the proposed resolution (Attachment 1) and its calendar of meetings for 2023 (Attachment 2).
* According to Council Resolution 19-8771, the Youth Commission meets on the second Tuesday of eac...
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