REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Report from Stadium Authority for Action Regarding Stadium Manager's Request to Execute Agreement with Gachina Landscape Management for Landscaping Services at Levi's Stadium
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
As the Stadium Manager, Forty Niners Stadium Management Company, LLC, is responsible for maintaining "the Stadium in the Required Condition and operate the Stadium as a quality NFL and multi-purpose public sports, public assembly, exhibit and entertainment facility" as required by the Stadium Management Agreement between the Stadium Authority, Stadium Manager, and Forty Niners SC Stadium Company, LLC (StadCo).
The Stadium Manager is requesting approval to execute an agreement with Gachina Landscape Management for landscaping maintenance services for a three-year period beginning April 19, 2023 through March 31, 2026, with the option to extend the agreement for two additional one-year periods, in an amount not to exceed $68,000 for the first contract year, $70,000 for the second contract year, and $72,000 for the third contract year for a total not to exceed amount of $210,000 over the three-year period.
DISCUSSION
Stadium Authority staff reviewed the Stadium Manager's Recommendation for Award memo (attached to corresponding report #23-507) and supporting documents for consistency against the Stadium Authority Procurement Policy and Santa Clara City Code Chapter 2.105.140(c) (Competitive requirements for purchases - Formal requests for quotes for agreements greater than $15,000 and up to $250,000). The Stadium Manger's Request for Proposals (RFP) received four proposals and the Stadium Manger is recommending award to the highest ranked proposer offering the best value (Gachina Landscape Management).
Based on the documentation, staff recommends approval of the Stadium Manager's request to execute an agreement with Gachina Landscape Management to prov...
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