REPORT TO COUNCIL
SUBJECT
Title
Action on a Pre-qualified Vendor List, Master Agreements, and Task Orders, for Ongoing PeopleSoft Consulting Services to Support Various Human Resource, Finance and Payroll Initiatives [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure]
Report
BACKGROUND
The City of Santa Clara (City) uses PeopleSoft v9.2 Human Capital Management (HCM) and Finance applications in support of various finance, human resource (HR), benefits, accounting, and purchasing functions. The City also uses Questica and NeoGov to manage budgeting and recruiting, respectively.
There are ongoing requirements to upgrade, enhance, configure, and integrate these products to ensure compliance with changes in Fair Labor Standards Act (FLSA) payroll and reporting requirements and labor laws.
The City's HR/Payroll Upgrade Steering Committee with senior staff representation from the CMO Finance, Information Technology, and Human Resources Departments has the charter to identify and prioritize various projects that are required for regulatory compliance and to optimize the functionality and use of the product for efficiency. A list of projects that have been identified by the committee is attached to this memorandum as exhibit A. Completion of these projects is dependent on priority and the availability of funds.
DISCUSSION
In January 2020, the City's Finance Department, on behalf of key PeopleSoft internal stakeholders, released a Statement Qualifications (SOQ) on the City's e-procurement platform for consulting services to support various PeopleSoft v9.2 initiatives. The purpose of the SOQ was to select a pre-qualified list and enter into master agreements for a five-year term to assist the City with the implementation of the initiatives.
Twenty responsive proposals were received by the proposal deadline from the firms listed below:
* CCS Global Tech
* CherryRoad Technologies
* Ciber Global
* Deloitte Consulting
* ...
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