REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Report from the Stadium Authority Regarding the Stadium Manager's Request for Approval to Award Purchase Orders to HD Supply Facilities Maintenance, LTD, Graybar Electric Company, Inc., Shred-it and Leverage FedEx Cooperative Agreement for Operational Goods and Services at Levi's Stadium
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
For background, the Stadium Manager's request is summarized in Report #21-925.
DISCUSSIONAs discussed in the corresponding report, the Stadium Manager originally only submitted the "Recommendation to Utilize Multiple Cooperative Agreements for Operational Needs at Levi's Stadium" memorandum without draft agreements. It is normal practice that agreements going to the Board for approval are attached as part of the corresponding agenda report. Upon the Stadium Authority's request, the Stadium Manager submitted draft purchase orders with the recommended vendors. The Stadium Manager further explained that the FedEx process for receiving discounted pricing is through their FedEx account profile because FedEx does not utilize purchase orders. Staff reviewed the purchase orders and cooperative agreements and noticed the cooperative contracts with HD Supply and Graybar include services as well as products. Services may have different requirements than a product purchase, such as a scope of work, the payment of prevailing wages, and different insurance requirements. Staff communicated these concerns to the Stadium Manager who confirmed that the purchase orders will be amended for the purchase of products only and submitted revised purchase orders reflecting such changes, thus addressing the Stadium Authority's concerns.
Stadium Authority staff reviewed the Stadium Manager's memorandum and drafts of the purchase orders to ensure compliance with appropriate Purchasing Sections under Chapters 2.105 and 17.30 of the Santa Clara City Code. Staff has bee...
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