REPORT TO COUNCIL
SUBJECT
Title
Action on Addendum 5 to Software License Agreement Contract No. 2005-204 with Telvent USA LLC to Extend the Term of the Currently-Installed GIS System to April 22, 2026 and Increase Maximum Compensation for Enterprise-wide Software Licenses by $225,000 (Silicon Valley Power)
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
In July 2005, Council authorized the City Manager to execute an agreement with Miner & Miner, a Telvent company, entitled "Telvent USA LLC Software License Agreement Contract No. 2005-204" (Agreement) for a new Geographic Information System (GIS) for the Electric Department, Silicon Valley Power (SVP). The new GIS application replaced paper maps to enable SVP to create, store, and visualize information associated with SVP's electric infrastructure. This information is then used to (a) map, analyze, and plan new developments, (b) plan, monitor, and respond to outages, and (c) integrate with other solutions for activities such as utility pole loading calculations and survey poles in the SVP network.
In 2013, Council authorized Addendum 1 to the Agreement. This addendum converted the existing software license arrangement from "per-seat" license to an enterprise-wide license to permit more users to have access to the data and software tools at a lower cost. Addendum 1 was for a three-year term from April 23, 2013 through April 22, 2016, with a three-year cost of $217,500.
In 2016, the City Manager executed Addendum 2 to extend the term for three-years from April 23, 2016 to April 22, 2019 and authorized additional funding of $210,000 for services during that three-year period. During this period, Schneider Electric acquired Telvent.
In 2019, the City Manager executed Addendum 3 extending the term for one-year from April 23, 2019 to April 22, 2020 and authorizing additional funding of $60,000 for services during that one-year period.
In 2020, the...
Click here for full text