REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Purchase Orders with One Day Installation & Repairs Inc. and Tucker Construction, Inc. for Citywide As-Needed Repair Services
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW), Facilities Services Division (Facilities Division), oversees maintenance and repairs for approximately 1,200,000 square feet of buildings throughout the City including the Santa Clara Convention Center Complex Maintenance District #183 (MD #183). The Facilities Division is responsible for coordinating maintenance and repairs for various client departments and occasionally requires additional support from vendors to augment City staff on an as needed basis. The work includes a wide variety of interior and exterior construction repairs such as general carpentry, windows, doors, flooring, fencing, painting and drywall.
DISCUSSION
Pursuant to City Code Section 2.105.330, a formal Request for Proposals (RFP) was conducted as the solicitation method for this procurement, with the award recommendation based on "best value". The factors considered in the evaluation were experience, technical capability, and cost.
The RFP for Citywide As-needed Repair Services was published using the City's e-procurement system. A total of 45 companies viewed the RFP, and two proposals were received from the following firms:
- One Day Installation and Repairs, Inc.
- Tucker Construction, Inc.
Proposals were independently evaluated by a three-member evaluation team comprised of two representatives from DPW and one representative from the Santa Clara City Library. The City elected to conduct a Best and Final Offer to memorialize final clarifications that were discovered through the process and provide a final opportunity to revise cost proposals.
Staff recommends awarding Purchase Orders to Tucker Construction, Inc. as the highest ranked proposer and One Day Installatio...
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