REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Request from the Stadium Manager for Approval to Award Purchase Orders to HD Supply Facilities Maintenance, LTD, Graybar Electric Company, Inc., and Shred-it and Leverage FedEx Cooperative Agreement for Operational Goods and Services at Levi's Stadium
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
DISCUSSION
On June 25, 2021, the Stadium Manager submitted the attached "Recommendation to Utilize Cooperative Agreements for Operational Needs at Levi's Stadium" memorandum to request approval from the Stadium Authority Board to execute agreements with HD Supply Facilities Maintenance, LTD (HD Supply), Graybar Electric Company, Inc. (Graybar), Shred-It and FedEx for operational goods and services by utilizing existing cooperative agreements through OMNIA Partners. The Stadium Manager's memorandum describes the cooperative agreements that are being utilized and the requested services in greater detail.
As it is normal practice to attach copies of the agreements going to the Board for approval in the corresponding agenda report, staff requested the Stadium Manager to provide copies of the agreements. On June 30, the Stadium Manager submitted draft purchase orders with the recommended vendors. The Stadium Manager further explained that the FedEx process for utilizing discounted pricing is through their FedEx account profile because FedEx does not utilize purchase orders. Staff reviewed the purchase orders and cooperative agreements and noticed the cooperative contracts with HD Supply and Graybar include services as well as products (thus, in some instances, requiring payment of prevailing wage for the included services that were not spelled out in the documents).
On July 1, staff communicated these concerns to the Stadium Manager who confirmed that the purchase orders will be amended for the purchase of products only and submitted revised purchase orders reflecting such changes, thus add...
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