REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Purchase Orders with Guerra Construction Group, SBV Concrete, Inc. DBA Valley Concrete, and Spencon Construction for As-Needed Asphalt and Concrete Repair and Replacement Services
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW) provides various services related to maintaining the City's sidewalks, curbs, and gutters. This work includes removing and replacing concrete to mitigate tripping hazards and addressing drainage problems. The City does not have adequate staff to maintain all these facilities and as a result, utilizes contractors to provide concrete repair and replacement services. The department has a budget of $700,000 to address a portion of the repairs and replacements identified at various locations throughout the City. Additionally, other City departments work through DPW to repair concrete sidewalks, curbs and gutters resulting from work on underground utilities.
DPW also maintains City streets as well as various alleyways and parking lots. Most street rehabilitation work is scheduled in advance and performed by contractors under the Annual Street Rehabilitation program. DPW staff regularly performs minor asphalt removal and replacement, pothole repairs, and crack sealing. DPW does not have the capacity to efficiently complete large asphalt repairs.
DPW currently has purchase orders with two vendors to provide as-needed asphalt and concrete repair and replacement services which will expire on December 31, 2022. In order to continue providing these services, new purchase orders need to be awarded.
DISCUSSION
Pursuant to City Code Section 2.105.330, a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement, with award recommendation to the lowest bidder(s). The bid allowed for multiple awards at the City's sole discretion if determined to be in the City's best inter...
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