REPORT TO COUNCIL
SUBJECT
Title
Action on Delegation of Authority to the City Manager to Negotiate and Execute Agreement(s) and Amendment(s) with Art Alger, Inc. DBA Peninsula Crane and Rigging for As-Needed Crane Services for Silicon Valley Power and the Water and Sewer Utilities Department
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara (City) uses operated crane and rigging services for the safe handling of heavy equipment and materials such as transformers, turbines, generators, pumps, and motors. These services are needed on an as-needed basis to support preventative maintenance, capital improvement projects, emergency response, and utility operations.
In August 2024, staff issued a Request for Proposals (RFP) for as-needed crane services to support the operational needs of Silicon Valley Power (SVP), the Water and Sewer Utilities Department, and the Public Works Department. While the RFP was issued as a single solicitation, two separate agreements will result from this process, one will be managed and used by SVP (SVP Agreement) and the other will be managed by the Water & Sewer Utilities Department (Water Agreement).
DISCUSSION
Pursuant to Section 2.105.140(c) of the Santa Clara City Code (City Code), a formal Request for Proposals (RFP) was conducted with the award recommendation based on "best value."
On August 22, 2024, the RFP for As-Needed Crane Services was published on the City's e-procurement system. A total of 22 companies viewed the RFP, and two proposals were received by the October 2, 2024, deadline:
* Art Alger, Inc. DBA Peninsula Crane and Rigging (Peninsula)
* West Coast Cranes, Inc.
The proposals were independently evaluated by a panel against the criteria published in the RFP. Peninsula received the highest overall scores and was selected for the award.
Prior to completing an agreement, SVP issued purchase orders to Peninsula for critical projects. The...
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