REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 1 to the Agreement for Services with Power Systems Professionals, Inc. dba Power Pros to provide Commission and Testing Services for Silicon Valley Power [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure]
Report
BACKGROUND
The City of Santa Clara's Electric Department, Silicon Valley Power (SVP), has undertaken a multi-year capital construction program to expand, rebuild, and reinforce the SVP electric transmission and distribution system over the next several years. These projects include rebuilding existing substations, upgrading components in existing substations, and adding new substations which requires commissioning and functional performance testing of the electrical equipment, devices, and operating systems.
Power Systems Professionals, Inc. dba Power Pros (Power Pros) were selected through a request for proposal selection process. On August 18, 2015, Council approved a five year services agreement with Power Pros to provide commissioning and testing services for SVP substation projects.
DISCUSSION
The existing five (5) year agreement is set to expire in August of 2020. Several of the projects include the rebuilding of Serra Substation and Fairview Substation are underway and are now anticipated for completion in mid-2022. Staff recommends amending the expiration date of the Agreement for an additional two years through August 2022 to allow sufficient time for all commissioning and functional performance testing work required for these projects to be completed.
A Request for Proposals (RFP) will be prepared for any future projects. However, having the possibility of a new consultant working on current projects already underway can cause significant issues and concerns. Consideration of a new consultant for these projects would cause additional cost and extend the schedule to transition the projects. Staff also has concerns regarding transitioning of ex...
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