REPORT TO COUNCIL
SUBJECT
Title
Authorization to Increase Purchase Order with D & D Learning Spaces for the Purchase, Delivery, Installation, and Removal of Office Furnishings for the City Offices Located at 851 Martin Avenue by up to $110,707 for a Revised Not-To-Exceed Amount of $367,828
Report
BACKGROUND
The Water & Sewer Utilities Department (Department) consists of approximately 70 employees stationed at various locations throughout the City, including 16 employees who have historically been assigned to City Hall, located at 1500 Warburton Avenue. On April 27, 2026, 20 employees were relocated to a new City office located at 851 Martin Avenue. The move is part of a broader City effort to reorganize staff workspaces and desk assignments, particularly for employees primarily stationed at City Hall, to accommodate organizational growth and improve the use of existing City facilities.
To support the relocation, the new office space at 851 Martin Avenue required appropriate furnishings, including workstations, seating, storage, conference and collaboration areas, and related office components. These standard furnishings were necessary to provide employees with functional and ergonomic workspaces and to support daily administrative and operational activities at the new location.
Public agencies commonly use cooperative purchasing agreements to procure office furnishings, fixtures, and related installation services because these agreements allow agencies to access competitively solicited contracts without conducting a separate solicitation for each purchase. Cooperative agreements are particularly useful for furniture procurements because office furnishings often involve standardized products, volume-based pricing, manufacturer discounts, space planning, delivery, installation, and warranty support. Using a cooperative purchasing agreement can reduce procurement timelines, leverage pricing obtained through larger competitive solicitations, and support consi...
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