REPORT TO COUNCIL
SUBJECT
Title
Action on a Purchase Order with Dominguez & Sons Trucking, Inc. for Cleanup Campaign Trucking Services [Council Pillar: Deliver and Enhance Quality Efficient Services and Infrastructure]
Report
BACKGROUND
The City provides an annual Cleanup Campaign (CUC) for residents to dispose of unwanted bulky debris in front of their homes. The City contracts with multiple entities to procure the resources needed to complete the four-week project. Appliance, tire and green waste collection services are provided by Mission Trail Waste Systems under the existing exclusive franchise agreement for the collection and transportation of solid waste. The Santa Clara County Household Hazardous Waste Program collects and disposes of illegally set-out hazardous waste under a separate agency agreement. Additionally, the Department of Public Works (DPW) conducts procurements for high-side dump truck hauling, temporary staffing, equipment rental, and tire repair services.
On February 10, 2009, Council approved Resolution No. 09-7592 authorizing the City Manager to execute annual CUC agreements to streamline the number of agreements on the City Council agenda. The Resolution granted the City Manager the authority to execute CUC service agreements that do not exceed $250,000 per year, subject to review and approval by the City Attorney's Office.
DISCUSSION
DPW staffs eight collection crews during the CUC and each crew is provided with three high-side dump trucks which are filled with debris and transported to Newby Island Landfill for disposal. DPW worked with the Finance Department's Purchasing Division to solicit bids from qualified vendors to provide the required trucks for the CUC over a five-year term. The Request for Bid (RFB) was posted on the BidSync bid notification system on December 23, 2019 and six companies submitted bids by the January 15, 2020 deadline. Below is a cost summary of the bids received in ascending order by hourly rate:
Co...
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