REPORT TO COUNCIL
SUBJECT
Title
Action on a Purchase Order with Syserco, Inc. for Heating, Ventilation, and Air Conditioning Environmental Control Systems
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Facility Maintenance Division (Division) oversees maintenance and repairs for approximately 900,000 square feet of buildings throughout the City. In order to continue to provide services in a timely and efficient manner, the Division periodically uses vendors to assist with the workload.
Syserco, Inc. (Syserco) has been the City's heating, ventilation, and air conditioning (HVAC) repair and maintenance vendor that oversees approximately one million dollars of Alerton controls used in HVAC systems located at numerous City buildings including City Hall, the Police Station, the Senior Center, the Community Recreation Center, several fire stations, and libraries. Alerton HVAC controls are the "brains" of the HVAC systems that provides a computer interface for City staff to monitor and regulate each building's HVAC system for maximum efficiency.
DISCUSSION
Pursuant to City Code Section 2.105.160(b)(3), "In order to obtain a necessary item that is available from one source," a sole source determination was approved by the City's Purchasing Division for Syserco to provide on-going HVAC maintenance and repair services for Alerton products. Syserco is the only Authorized Dealer in this area for Alerton Systems. Syserco employees are professionally trained by Alerton. Syserco also provides online tech support that helps City staff research and address issues that are less complex with minimal impacts to building tenants.
Proper operation of the City's HVAC systems is important to the health and comfort of the City's staff, tenants, and visitors. The subject Purchase Order includes on-site maintenance and as-needed repair work. The repair work includes items such as parts and thermostat replacements, and othe...
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