REPORT TO PARKS & RECREATION COMMISSION
SUBJECT
Title
Action to Amend the Parks & Recreation Commission Meeting Calendar to Avoid Conflict with City Council Meetings
Report
BACKGROUND
In 1987, the City Council adopted Resolution No. 5195 regarding the dates and times of commission meetings. On December 17, 2019, the City Council (Council) adopted Resolution No. 19-8788 which established the Parks & Recreation Commission (Commission) meeting schedule as eleven meetings per year to be held on the third Tuesday of each month at 7:00 p.m. from January through November (Attachment 1).
At its October 17, 2023 Commission meeting (RTC #23-1223), the Commission voted to recommend that the regular meeting schedule continue on the third Tuesday of the month at 7:00 p.m. (Attachment 2). However, this schedule increasingly conflicts with the City Council meeting schedule which also calls for 7:00 p.m. meetings on Tuesday nights.
The purpose of this report is to request that the Commission consider a change in the meeting calendar in an effort to avoid future conflicts thereby ensuring the ability of the Commission to advocate on behalf of Parks & Recreation issues before the City Council.
DISCUSSION
In the past, Council Meetings were typically scheduled every other Tuesday with few exceptions. However, the frequency of Council meetings has increased significantly over the past year along with the number of important parks and recreation items being brought before Council for consideration that merit input or comments from the Parks & Recreation Commission.
Maintaining an increasingly conflicting schedule inadvertently limits the ability of the Commission to provide relevant input to Council on important parks and recreation items that the City Council is evaluating. In addition, maintaining a conflicting schedule will limit the ability of the Parks & Recreation Director to meet with the Commission whenever there is a Council Meeting and a Regular Commission Meetin...
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