REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with Allana Buick & Bers, Inc. for Citywide As-Needed Roofing Consulting Services
Report
BACKGROUND
The Department of Public Works (DPW) is responsible for maintaining and repairing approximately 1,100,000 square feet of City facilities. To effectively handle the required workload for maintaining these facilities, DPW contracts with specialized vendors for a range of maintenance, repair, and consulting services, including as-needed roofing consulting services.
The City owns and operates approximately 100 buildings that periodically require roof repair or replacement. While minor repairs are performed through existing as-needed roofing contracts, more extensive work often requires professional consulting services to assess roof conditions, develop repair or replacement recommendations, and prepare technical specifications and drawings. Engaging a qualified roofing consultant ensures that repairs and replacements are efficient, cost-effective, and in accordance with building standards.
DISCUSSION
Pursuant to City Code Section 2.105.140(c) and State laws governing procurement of architectural and engineering services, the City followed a qualifications-based selection process whereby proposers are evaluated and the most qualified is selected, subject to negotiation of fair and reasonable compensation.
On July 18, 2025, staff published a Statement of Qualifications (SOQ) for Citywide Roofing Consulting Services on the City's e-procurement platform. A total of eight proposals were received from the following firms:
1. Allana Buick & Bers, Inc.
2. AVELAR
3. BEAM Professionals
4. Skyline Engineering, Inc.
5. Stantec Consulting Services, Inc.
6. Terracon Consultants, Inc.
7. Walker Consultants, Inc.
8. Walter P. Moore and Associates, Inc.
Proposals were independently evaluated based on several criteria, including firm experience, qualifications, technical capabilities, and responsiveness to the SOQ requ...
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