REPORT TO COUNCIL
SUBJECT
Title
Action to Authorize the City Manager to Execute an Agreement with Groome Industrial Service Group, LLC for Professional Heat Recovery Steam Generator Cleaning Services for Silicon Valley Power, With a Total Maximum Compensation Not-to-Exceed $3,719,144, Inclusive of All Option Years
Report
BACKGROUND
Silicon Valley Power (SVP), the City's electric utility, operates two power generation plants. At the Donald Von Raesfeld (DVR) Power Plant, SVP maintains two horizontal gas flow ATS/Express Heat Recovery Steam Generators (HRSGs) and associated heat transfer equipment that support combined-cycle power generation. The HRSGs recover waste heat from gas turbine exhaust to produce steam for a steam turbine, thereby increasing power generation, improving plant efficiency and reliability.
During normal operations, HRSG internal surfaces are exposed to high-temperature exhaust gases, which can result in fouling, deposits, and other contaminants accumulating on heat transfer surfaces. If left unaddressed, this buildup can reduce thermal efficiency, increase backpressure, elevate emissions, and accelerate equipment wear or contribute to unplanned outages.
To maintain performance and reliability, SVP requires specialized HRSG cleaning services on an as-needed basis.
DISCUSSION
Pursuant to section 2.105.140(d) of the Santa Clara City Code (City Code), staff conducted a formal Request for Bids (RFB) for Heat Recovery Steam Generator Cleaning Services, with award to be made to the lowest responsive and responsible bidder. The RFB was published on the City's e-procurement system on September 25, 2025, remained open for approximately seven weeks, and staff conducted direct outreach to firms capable of performing the work. Although 22 companies viewed the solicitation, no bids were received by the deadline of November 14, 2025.
Section 2.105.220 of the City Code provides that when no bids or proposals are received, the Purchasing Division Manag...
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