REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Request from the Stadium Manager to Execute Agreement with Convergint Technologies for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi’s Stadium
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi’s Stadium
DISCUSSION
On February 28, 2023, the Stadium Manager submitted a Recommendation for Award memo and supporting documents to request approval to execute an agreement with Convergint Technologies to provide fire alarm testing, inspection, maintenance, and related services for a three-year period beginning April 1, 2023 through March 31, 2026, with the option to extend the agreement for two additional one-year periods subject to the prior approval of the Stadium Authority, in an amount not to exceed $120,000 for the first contract year, $123,000 for the second contract year, and $127,000 for the third contract year for a total not to exceed $370,000 over the three-year period. Since the renewal term extends beyond a single fiscal year, the term for subsequent fiscal years is conditioned upon approval of the Stadium Authority budget for the applicable fiscal year that includes the amounts due under the agreement as required under Santa Clara City Code Section 17.30.100.
The Stadium Manager’s Recommendation for Award memo describes the request and Request for Proposals (RFP) process that was implemented in more detail. These costs will be charged as Stadium Authority Fiscal Year 2023/24 Shared Stadium Manager Expenses (Shared Expenses) for the Engineering Department. Shared Expenses are split between the Stadium Authority and Forty Niners SC Stadium Company LLC (StadCo) per the Stadium Management Agreement between Stadium Authority, StadCo, and Stadium Manager.
ATTACHMENTS
1. Stadium Manager’s Recommendation for Award Memo
2. Draft Agreement with Convergint Technologies