REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Request from the Stadium Manager to Award Agreement to Bear Electrical Solutions, Inc. for the Broadcast Booth Power CapEx Project and Related Budget Amendment
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi’s Stadium
DISCUSSION
On November 7, 2022, the Stadium Manager submitted a Recommendation for Award memo (Attachment 1), along with supporting procurement documentation, to request approval for the following actions related to the Broadcast Booth Power Capital Expense (CapEx) project:
1. Award a one-time agreement to Bear Electrical Solutions, Inc. in the amount of $28,800 to implement supplemental lighting power and controls in the broadcast booth at Levi’s Stadium;
2. Approve a budget amendment to increase the total budget amount for this CapEx project by $39,893, from $17,000 to $56,893. The Stadium Authority FY 2022/23 CapEx Budget includes $17,000 for the Broadcast Booth Power CapEx line item;
3. Authorize the Stadium Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this project; and
4. Authorize the Stadium Manager to execute change orders up to $2,880 for a total not to exceed construction agreement amount of $31,680.
The proposed budget amendment will cover the costs of the one-time agreement ($28,800), a 10% contingency for change orders ($2,880), HKS Architects task order ($24,350), City of Santa Clara permit fees ($622), and San Jose Mercury News publication fees ($241). The Stadium Manager’s Recommendation for Award describes the request and Request for Bids (RFB) process in more detail.
ATTACHMENTS
1. Stadium Manager’s Recommendation for Award Memo
2. Draft Agreement with Bear Electrical Solutions