REPORT TO COUNCIL
SUBJECT
Title
Authorize the City Manager to Negotiate and Execute a Facilities Solutions Agreement and Any Other Agreements or Required Actions to Rent Uniforms and Associated Facilities Items, Purchase Uniforms and Facilities Items, and Secure Associated Services from Cintas Corporation Using a Master Agreement with Lead Public Agency Prince William County Public Schools to Other Government Agencies Through Omnia Partners
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Silicon Valley Power (SVP) staff require uniforms to safely perform their work activities. Currently, Cintas Corporation (Cintas) supplies these rental uniforms as well as rental of rugs and mats, sale of items such as fire extinguishers, first aid kits, and rain gear, and associated services, such as, fire extinguisher inspection and maintenance of first aid kits. Staff previously entered into a facilities solutions agreement with Cintas using a cooperative purchasing agreement through OMNIA Partners. OMNIA Partners is an organization that brings together cooperative purchasing contracts for local government agencies. Cooperative purchasing agreements combine procurement requirements and purchasing power of several public agencies resulting in a larger solicitation that results in a more advantageous contract. This process also saves significant time when compared to a stand-alone bidding process because most contract negotiations have already been completed and a lead agency has completed a transparent and open bid, evaluation, and award process. The lead agency for the master agreement for this cooperative purchase is Prince William County Public Schools (Master Agreement).
DISCUSSION
Staff is recommending entering into a new Facilities Solutions Agreement with Cintas for the period beginning April 1, 2024. The Master Agreement is made available through OMNIA Partners and has been competitively solicited and pu...
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