REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Stadium Authority Bills and Claims for the Months of November 2020 and December 2020
Report
BOARD PILLARS
Enhance Community Engagement and Transparency
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
Disbursements made by the Stadium Authority are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that they are in compliance with the goods or services provided.
The Bills and Claims listing represents the cash disbursements required of normal and usual operations during the period. Budget control is set by the Stadium Authority Board through the budget adoption process.
DISCUSSION
On April 30, 2019, the Stadium Authority Board directed staff to stop payment of any Stadium Authority invoices for services unless there is substantial documentation of services rendered, which must also be in compliance with State law and City Code. Since April 30, 2019, staff received direction to pay Stadium Authority invoices related to SBL sales and services, insurance, and utilities.
Significant expenses in November 2020 include:
* Payments totaling $154,612.68 to the City of Santa Clara for the following:
o $101,699.18 for reimbursement of General and Administrative (G&A) City payroll costs (e.g.: City Manager's Office, City Attorney's Office, and Finance Department)
o $52,913.50 for Special Liabilities Claims for Q2 ending 9/30/2020
* Payment totaling $429,800.00 to Forty Niners Stadium Management Co, LLC include:
o $218,000.00 for November 2020 Stadium Manager Expenses - Insurance
o $181,800.00 for November 2020 Stadium Manager Expenses - SBL Sales
o $30,000.00 for November 2020 Stadium Manager Expenses - Naming Rights Commission
* Payment totaling $4,575.00 to Singer Associates, Inc. for Board directed communication services
* Payment totaling $29,160.27 to J.S. Held LLC for audit services
* Payment totaling $22,733.91 to Summit Bicy...
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