REPORT TO COUNCIL
SUBJECT
Title
Action Authorizing the City Manager to Award Purchase Orders to Vendor(s) for the Purchase of Streetlight Poles for the Great America Parkway Streetlight Replacement Project
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Great America Parkway Streetlight Replacement Project (CIP 2875) includes replacing aged steel square streetlight poles and luminaires along Great America Parkway with new aluminum round tapered streetlight poles and light emitting diode (LED) luminaires. The project will also require new reinforced concrete foundations and the re-wiring of existing street lighting circuits to help balance the load across the power sources. To complete this project, Silicon Valley Power requires the purchase of streetlight poles.
DISCUSSION
Pursuant to Section 2.105.140(d) of the Santa Clara City Code (City Code), a formal Request for Bids (RFB) was conducted with the award recommendation based on the lowest responsive and responsible bidder(s).
On July 26, 2024, staff published RFB 24-25-09 for the purchase of aluminum streetlight poles and hardware on the City's e-procurement system. Notifications of the RFB were sent to over 1,700 vendors, and 40 vendors viewed the bid notice. On August 5, 2024, staff issued an addendum to the RFB to provide clarifications in response to vendor questions and to include specific lead time requirements.
By the August 26, 2024, bid deadline, two bids were received, as follows:
Bidder
Unit Price
Extended Price
Lead Time
Continental Pole & Lighting
$1,992.00
$308,760.00
12-14 Weeks
Jams Services
$3,074.00
$476,470.00
22-24 Weeks
Staff is currently evaluating both bids for adherence to the technical specifications and project schedule. Due to the need to proceed quickly to meet the Great America Parkway Streetlight Replacement Project timeline, staff is seeking authorization to issue purchase order(s) with a total author...
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