REPORT TO COUNCIL
SUBJECT
Title
Action on Council, Authorities Concurrent, and Santa Clara Stadium Authority Schedule of Meetings for 2027
Report
BACKGROUND
Setting the Council and Authorities Concurrent and Stadium Authority meetings in advance allows for the proper planning and agenda management.
Pursuant to Charter Section 707, the City Council shall hold regular meetings at least twice each month.
DISCUSSION
The City Charter requires two Council meetings per month. For 2026 the annual calendar includes combined Council and Authorities Concurrent and Santa Clara Stadium Authority Board meetings. The calendar takes into consideration regularly scheduled significant workload (i.e., Stadium Authority and City budget development), City business conferences (i.e., League of California Cities, New Mayors and Council Members Academy, etc.), avoids major observed holidays, and includes a four-week summer recess from July 19 – August 13.
In addition to the regular meeting dates, the 2027 calendar identifies the alternate Tuesdays that fall between regular meetings. These dates have been set aside and placed on hold in the event a special meeting is needed to take up carryover items from the prior week's agenda that were not heard, or other items that need to be brought forward to the City Council. Reserving these dates in advance provides scheduling certainty for the Council, staff, and the public, and reduces the need to identify a special meeting date on short notice. Any special meeting called on a held date would be noticed in accordance with the Ralph M. Brown Act.
In recent years, the policy matters, budgetary items, closed session matters, and general business items before the City Council and Authorities Concurrent and Santa Clara Stadium Authority Board have resulted in the need for several special meetings, and meetings regularly go until the early morning hours. For example, in addition to the 24 regular meetings each year, on average, for the last t...
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