REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Purchase Orders for Citywide As-Needed Interior and Exterior Painting Services
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW) has the responsibility of maintaining and repairing approximately 1,100,000 square feet of buildings located throughout the City. To effectively handle the workload required for maintaining these facilities, DPW utilizes vendors to provide assistance with various services. One such service that is contracted out is as-needed interior and exterior painting services at various locations, including City Hall, Santa Clara Convention Center, Old Courthouse, Police Building, Central Library, Northside Library, Senior Center, and Fire Stations.
DISCUSSION
Pursuant to City Code Section 2.105.140(c), a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement with award to the lowest responsive and responsible bidder(s). The RFB allowed the City to make multiple awards at its sole discretion if determined to be in the City's best interest.
On April 6, 2023, staff published RFB# 22-23-76 for As-Needed Interior and Exterior Painting Services on the City's e-procurement system. Three bids were received by the deadline. The table below represents DPW's estimated annual total, which is calculated by multiplying the hourly rates submitted by the vendors by the estimated annual usage (in hours).
Bidder
Estimated Annual Total
Armstrong Painting, Inc.
$148,870.00
Fairway Painting
$167,455.50
Aiden's Quality Painting, Inc.
$184,050.00
Staff is recommending primary award to Armstrong Painting, Inc. as the lowest responsive and responsible bidder. In addition, staff is recommending award to Fairway Painting and Aiden's Quality Painting, Inc. in the event that Armstrong Painting is unavailable. By having multiple vendors, DPW can prevent any potential delays if Armstrong Pain...
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