REPORT TO COUNCIL
SUBJECT
Title
Action on Award of a Purchase Order to American Truck & Trailer Body Co. for Automated Valve Operators and Installation Services
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Water & Sewer Utilities Department (Department) delivers potable water to approximately 26,000 residential, commercial, and industrial customers. In doing so, Department staff maintains, rehabilitates, repairs, or replaces approximately 335 miles of potable water mains throughout the City. These water mains are controlled by valves that can control, direct and regulate water flow in pipes.
The valve turning equipment is used to exercise main line valves throughout the distribution system to assure reliable operation and maintain water quality. It is used during routine water main replacement and emergency main breaks to stop water flow to the segment(s) being replaced. During an emergency main break, the valve turning equipment will play the vital role of stopping the flow of water, thereby mitigating property damage in the area. This equipment will make the process safer and more efficient. Having multiple pieces of equipment provides the redundancy necessary in a water distribution system.
DISCUSSION
Pursuant to City Code Section 2.105.330, a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement, with the award recommendation based on the "lowest bid".
In April 2022, the RFB for the purchase and installation services of three (3) automated valve operators was issued using the City's e-procurement platform. A total of 16 companies viewed the RFB and one bid was received as follows:
Bidder
Total Base Bid
American Truck & Trailer Body Co. (AT&TBC)
$156,844
In addition to the automated bid notifications sent to potential bidders through the e-procurement platform, staff reached out to firms in the industry.
Staff recommends award of purchase order t...
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