REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with Red Hawk Fire and Security for Fire Alarm Inspection, Repairs and Maintenance at Various City Facilities
Report
BACKGROUND
The Public Works Department oversees maintenance and repairs for approximately 800,000 square feet of buildings throughout the city. In order to continue to provide services in a timely and efficient manner, the Department periodically uses various vendors to assist with the workload.
City buildings such as City Hall, the Old Courthouse, Police Department, Central Library and Northside Library, Senior Center, and fire stations have fire alarm systems that require regular inspections. The scope of this agreement (Attachment 1) provides fire alarm inspection, repairs and maintenance at various City facilities. Inspections include semi-annual fire alarm inspections per the National Fire Protection Agency (NFPA) 72, semi-annual sprinkler inspections (quarterly at the Tasman garage) per NFPA 25, and semi-annual special inspections per NFPA 2001 and NFPA 12A. Inspections are completed on a regular basis ensuring that the devices, horns, visual detectors and other life safety devices associated with the fire alarm system are tested. In addition to the regular inspections, on call services might also be provided in the event repairs are required based on inspection results or if issues arise with the fire alarm system such as false alarms or failed components, to name a few.
DISCUSSION
A Request for Proposal (RFP) process was utilized to solicit proposals for fire alarm inspections, repairs and maintenance. The RFP was advertised in June 2018 and five proposals were received on July 17, 2018. The qualifications of the proposers were evaluated by staff from the Building Maintenance Division of Public Works. A summary outlining the costs from each proposer is included in Attachment 2.
Red Hawk Fire and Security was selected as the top ranked proposal for several reasons including...
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