REPORT TO COUNCIL
SUBJECT
Title
Action to Authorize the City Manager to Negotiate and Execute Amendments to the Agreement with Tucker Construction, Inc. for Encampment Cleanup Services to Exercise Option Years and to Increase the Total Not-to-Exceed Maximum Compensation and Approve the Related Budget Amendment
Report
BACKGROUND
Encampment debris contributes to visual blight, odors, stormwater pollution, and other aesthetic and safety concerns in surrounding neighborhoods. The City must follow stringent procedures to protect both the rights of individuals impacted by encampment cleanups and the safety of the personnel performing the cleanup services. Encampment cleanups often entail sending notifications prior to and after cleanup, storage and distribution of personal property, and employee safety training to deal with
potential job site hazards. Due to these complexities, it is necessary to contract with an experienced vendor to ensure the City can clean up encampments swiftly before they grow in size or become health risks.
The Police Department (PD), Community Development Department (CDD), and Department of Public Works (DPW) coordinate extensively to remove encampments at City-maintained properties throughout Santa Clara. PD coordinates with CDD to provide resources to individuals in need of assistance and works with them to clear personal belongings from sites before abatement. PD and DPW determine a date and time for the anticipated cleanup activity and DPW coordinates with the vendor to perform the cleanup services.
In June 2024, the City Council authorized the City Manager to execute an agreement with Tucker Construction (Tucker) for citywide encampment cleanup services following a competitive Request for Proposals process (RTC 24-1511, Attachment 1). The agreement includes an initial one-year term beginning July 1, 2024 and ending June 30, 2025, with up to four additional one-year options to extend the agreement through June 30, 2029 (Attachment 2...
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