REPORT TO COUNCIL
SUBJECT
Title
Review and Approve each Board, Commissions and Committee Annual Workplans FY 2025-2026
Report
BACKGROUND
It has been the City's practice to hold monthly joint dinner meetings between the City Council and each Board, Commission, and Committee (BCC) prior to a regular Council meeting. These dinners provided BCC's an opportunity to share accomplishments, discuss objectives, and engage directly with the City Council.
During COVID, the dinners were paused and later briefly reinstated in 2023/2024. The reinstatement of the dinners provided a forum for the City Council and BCC members to discuss pertinent items and interact socially; however, doing so required numerous additional special meetings, and several meetings were rescheduled and postponed in order to accommodate pressing City business or other schedule conflicts. In addition, City staff was asked to develop a process for annual workplan development by all BBCs, which included a review and approval of the workplan by the City Council. Previously, each BCC did not develop an annual work plan, and the City Council did not approve them.
Beginning in 2024, staff implemented an annual workplan development process that is more structured and has a transparent framework for collaboration. Under this process, each BCC develops and approves a work plan that is then presented to the City Council for review and approval. The proposed action in this staff report will represent the City Council's first approval of work plans under the new process.
This approach provides several benefits:
* Clear Prioritization: Each BCC will have a defined set of objectives, making it easier for Council to assess progress and allocate staff resources efficiently.
* Enhanced Transparency: Workplans will provide greater visibility into the activities and goals of these advisory bodies, fostering stronger communication and accountability.
* Improved Coordination: By aligning the efforts of staff, BCC's...
Click here for full text