REPORT TO COUNCIL
SUBJECT
Title
Action to Authorize the City Manager to Negotiate and Execute Amendments to the Agreements for Services with Geocon Consultants, Inc. and Ninyo and Moore Geotechnical & Environmental Sciences Consultants to Provide On-Call Material Testing and Special Inspection Services for Silicon Valley Power
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara's Electric Utility Department, Silicon Valley Power (SVP), continues to experience significant electric load growth driven by increased demand from customers. SVP has a long-term capital improvement strategy to expand and modernize its electric infrastructure to meet this growth. As previously discussed with the City Council, SVP's customer demand for electric power is expected to nearly double over the next decade.
To ensure compliance with project specifications, SVP standards, building codes, industry best practices, and other applicable regulations, SVP contracts with third-party consulting firms to perform materials testing and special inspections primarily during project construction. These services include geotechnical compaction testing, concrete strength testing, masonry testing, structural steel inspections, welding inspections, asphalt testing, and other tests or inspections that may be required for a specific project.
DISCUSSION
In 2023, pursuant to Section 2.105.140(c) of the Santa Clara City Code, a formal Request for Proposals (RFP) was conducted for On-Call Material Testing and Special Inspection Services, with the award recommendation based on "best value."
The RFP was published on the City's e-procurement system, and five proposals were received by the submission deadline. The proposals were independently evaluated by a three-member evaluation panel against the criteria and weights published in the RFP, which included experience, technical capability, and cost. The panel selected Ninyo and M...
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