REPORT TO COUNCIL
SUBJECT
Title
Action on City Bills and Claims Report for the period October 19, 2024 - November 15, 2024
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Disbursements made by the City of Santa Clara (City) are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure they are reflective of the goods or services provided. Invoices are usually paid within 30 days of receipt of an accurate invoice. As a final step, the City Auditor, or designee, verifies all documents before the City issues payment. Payments are issued through accounts payable checks and wire transfers. It is important to note that items that pertain to the Stadium Authority are billed to the Stadium Manager (ManCo) to pay on behalf of the Stadium Authority for Non-NFL events and the 49ers for NFL events.
The Bills and Claims Report, as required by the City Charter, represents the cash disbursements required for operations of the City during the period. The report reflects the payment date, invoice number, description of the payment, funding source, and payment amount for all invoices. The budget control is set by the City Council through the budget adoption process. The attached report is sorted by Silicon Valley Power (SVP) expenses first, followed by the rest of the City funds.
DISCUSSION
Significant expenditures in this period include:
* Payment to Northern California Power Agency in the amount of $24,079,668 for October 2024 all resources bill.
* Payment to California Environmental Protection in the amount of $10,021,652 for bid guarantee for the November 2024 Joint Auction #41 to allow the City to procure California Carbon Allowance and Certified Unified Program Agency (CUPA) surcharges for first quarter ended September 30, 2024.
* Payment to City of San Jose in the amount of $7,063,710 for San Jose-Santa Clara Regional Wastewater Facility (RWF) for second quarter 2024/25 O&M billing and...
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