REPORT TO COUNCIL
SUBJECT
Title
Action to Authorize the City Manager to Execute an Agreement with Bear Electrical Solutions, LLC for Traffic Signal Maintenance, Repair, and Support Services
Report
BACKGROUND
The Department of Public Works (DPW) is responsible for operating, maintaining, and managing projects associated with approximately 145 traffic signals, 16 pedestrian hybrid beacons, 24 flashing beacons, 36 radar speed feedback signs, six lighted crosswalks, a reversible lane system on Lafayette Street, and 10 permanent changeable message signs on Tasman Drive and Great America Parkway in northern Santa Clara.
In an effort to ensure the safe and reliable operation of this infrastructure, the City uses a specialized contractor to provide dedicated resources for traffic signal maintenance, repair, and support services including construction support, underground service alert calls, and other as-needed services related to traffic signal cameras and various other traffic signal infrastructure.
On April 6, 2021, the City Council awarded a purchase order to Bear Electrical Solutions, LLC for traffic signal maintenance, repair, and support services. The purchase order expired on April 15, 2026. Staff conducted a solicitation and is seeking to enter into a new agreement to ensure continuity of these important services.
DISCUSSION
Pursuant to Section 2.105.140(c) of the Santa Clara City Code (City Code), a formal Request for Proposals (RFP) was conducted with the award recommendation to the overall highest-ranked proposer based on best value.
On February 17, 2026, staff published the RFP for traffic signal maintenance, repair, and support services on the City's e-procurement system. A total of 24 companies viewed the RFP, and two proposals were received from the following firms:
* Bear Electrical Solutions, LLC (Bear Electrical)
* St. Francis Electric, LLC
Proposals were evaluated by a panel comprised of three evaluators from DPW in accordance with the RF...
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