REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Purchase Orders with Grand Electric & Construction Company and True Blue Automation Services for Electrical Maintenance and Repair Services
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW), Facility Services Division (Facilities Division), oversees maintenance and repairs for approximately 1,200,000 square feet of buildings throughout the City including the Santa Clara Convention Center Complex Maintenance District #183 (MD #183). The Facilities Division is responsible for coordinating electrical repairs and minor electrical service modifications for client departments which includes items such as interior and exterior lighting, switches, equipment, and other miscellaneous items as needed.
DISCUSSION
Pursuant to City Code Section 2.105.330, a formal Statement of Qualifications (SOQ) was conducted as the solicitation method for this procurement, with the award recommendation based on "best value". The factors considered in the evaluation were company and staff experience, project approach, and cost.
The City released a SOQ for Electrical Maintenance Services for MD #183 and As-Needed Electrical Repair Services Citywide including MD #183. The SOQ was published on Periscope Source (formerly BidSync), the City's e-procurement platform. A total of 38 companies viewed the SOQ, and two proposals were received from the following firms:
1. Grand Electric & Construction Company
2. True Blue Automation Services
Evaluation Process: The proposals were independently evaluated by a three-member evaluation team with representation from the Departments of Public Works and the Library. The proposals were evaluated and ranked against the criteria published in the SOQ, experience of firm and staff, project approach, and cost. Both firms were required to participate in oral interviews to introduce their key personnel and demonstrate ho...
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