REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Contract for the Emergency Operations Center Security Upgrades Project to Arrow Fencing and Related Budget Amendments
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City's Emergency Operations Center (EOC) is maintained to be response-ready and serves as the City's hub for emergency management activities in support of large-scale emergencies and planned events. The EOC is co-located with the Santa Clara Police Department's Live Fire Shooting Range at 1990 Walsh Avenue, adjacent to Fire Station #2 (Attachment 1). The EOC is a critical facility for the City and must be available for activation at all times.
The Emergency Operations Center Security Upgrades Project (Project) was established as part of the FY 2024/25 and FY 2025/26 Adopted Biennial Capital Improvement Program Budget. The Project will improve site security by installing security fencing and access gates (vehicle and pedestrian) surrounding the property. The Project scope also includes associated electrical work, signage, push-pad controls and accessible parking in accordance with Americans with Disabilities Act (ADA) requirements.
DISCUSSION
In May 2025, a competitive Request for Bids (RFB) for construction of the Project was published on the City's bid notification system, BidNet Direct. The RFB was viewed by various vendors, including contractors, suppliers, plan rooms, and builder exchanges, among others. Additional vendors were able to view the RFB as members of various plan rooms and builder exchanges. Staff also reached out directly to contractors and vendors who had viewed similar projects in the past.
On May 29, 2025, the bid opening for the Project was held via video conference. Four bids were received ranging from $558,000 to $599,530. The Bid Summary is included as Attachment 2. The lowest bid, submitted by Woida Enterprises, Inc., dba Arrow Fencing (Arrow Fencing) in the a...
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