REPORT TO COUNCIL
SUBJECT
Title
Action on an Award of Contract for the Streetlight Replacement - Tasman Drive Contract No. 2875A-9662 Project, to Bear Electrical Solutions LLC
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara's Electric Department, Silicon Valley Power (SVP), issued a public works bid packet in support of the Electric Department Capital Improvement Program (CIP) Streetlight Replacement - Tasman Drive Contract No. 2875A-9662 (Project). The proposed Project will replace Approximately 110 aged steel square street light poles and luminaires along Tasman Drive with new aluminum round tapered street light poles and LED luminaires.
DISCUSSION
On February 19th, 2025, a competitive Request for Bid (RFB) was published on the City's bid notification system, BidNet Direct, for this Project. On March 13, 2025, the Project bids were opened electronically through BidNet Direct. The City received two bids, one from Bear Electrical Solutions LLC and the other Tennyson Electric LLC, ranging from $2,854,991.50 to $4,426,951.48. The Bid Summary is included as Attachment 1.
At the bid opening, Bear Electrical Solutions LLC was declared the lowest apparent bidder with a submitted bid in the amount of $2,854,991.50, which is 9% more than the City's Engineer's Estimate of $2,615,310.79.
Bear Electrical Solutions LLC's bid was reviewed by SVP staff for compliance with the terms and conditions of the bid documents, and staff has determined Bear Electrical Solutions LLC to be the lowest responsive and responsible bid. Staff recommend awarding the contract for the Project to Bear Electrical Solutions LLC.
Award of the contract will allow construction to commence in order to complete the Project. The contract includes prevailing wage requirements.
ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the action being considered is exempt from the California Enviro...
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