REPORT TO CITY COUNCIL AND SANTA CLARA STADIUM AUTHORITY
SUBJECT
Title
Action to Authorize the City Manager and Stadium Authority Executive Director to Extend the Agreement with Carl Warren & Company for General Liability Claims Adjusting and Administrative Services through March 1, 2027 and Increase Compensation by $65,000 for a Revised Maximum Compensation of $635,000
Report
BACKGROUND
In June 2021, a Statement of Qualifications was advertised on the City's bid notification system for general liability claims adjusting and administration services for the City of Santa Clara (City) and Santa Clara Stadium Authority (Stadium Authority). Proposals were evaluated by a three-member evaluation team with expertise in claims administration including representation from the City Manager's Office, the City Attorney's Office, and Public Risk Innovations, Solutions and Management (PRISM), the joint powers agency through which the City obtains liability coverage.
The City recommended a contract to Carl Warren & Company (Carl Warren) with the award recommendation based on "best value." The City Council and Stadium Authority Board approved the recommendation on August 24, 2021 (RTC# 21-1104), and authorized the City Manager and Stadium Authority Executive Director to execute an agreement with Carl Warren for an initial three-year term and maximum compensation not to exceed $342,000 for up to 125 open claims subject to the appropriation of funds.
On September 23, 2024, pursuant to the authority delegated to the City Manager under RTC# 21-1104, Amendment No. 1 was executed to exercise the first of two option periods. The amendment extended the term through August 29, 2025, and increased the maximum compensation to $456,000 to fund the additional year of services.
On September 15, 2025, pursuant to the authority delegated to the City Manager under RTC# 21-1104, Amendment No. 2 was executed to exercise the second of two option periods. The amendment extended the term...
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