REPORT TO COUNCIL
SUBJECT
Title
Action on the Award of Purchase Orders with Technology, Engineering & Construction, Inc. DBA T.E.C. Accutite for Fuel Storage Tank Compliance Testing and Related Services
Report
BACKGROUND
The City of Santa Clara's Department of Public Works (DPW) manages the maintenance, repair, testing and regulatory compliance of its fuel storage tanks. The department has nine underground storage tanks (USTs) and three aboveground storage tanks (ASTs) at various locations throughout the City. The City typically contracts out the maintenance of the tanks to ensure they function properly. The services provided include certified testing, inspection, cleaning, repairs, fuel sampling and analysis, and compliance training for staff. These services are critical to continuing operations and maintaining compliance. The City has contracted for fuel storage tank services since 2016, with the current purchase order set to expire on June 30, 2026.
DISCUSSION
Pursuant to Section 2.105.140(d) of the City of Santa Clara Code, a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement with award to the lowest responsive and responsible bidder.
On March 31, 2026, staff published the RFB for 25-26-75 for Fuel Storage Tank Compliance Testing and Related Services on the City's e-procurement platform. The RFB was open to all qualified vendors capable of servicing the City's Fuel Storage Tanks. Three responsive bids were received by the deadline from the following vendors:
Vendor
Total Base Bid
Technology, Engineering & Construction, Inc. DBA T.E.C. Accutite
$58,975
Service Station Systems Inc.
$134,188
Balch Petroleum
$183,190
Bidders were required to submit unit pricing for annual certification and testing, triennial testing, monthly inspections, and training. The total base bid was calculated by multiplying the unit costs by the quantities. Following review of the bids received, staff determined that Technology, Enginee...
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